Enterprise Print Management Services
Our Enterprise Print Management Solution is a comprehensive technology designed to optimise and secure printing operations within large organisations. It offers a range of features such as Secure Release, Toner Savings, Device Control, Mobile Release, Document Archiving, Green Environment initiatives, and enhanced Security.
Features of Enterprise Print Management Solution
Secure Release
Our Enterprise Print Management Solution incorporates Secure Release capabilities, ensuring that confidential documents are protected from unauthorised access. Users can securely release their print jobs at any networked printer or multifunction device using authentication methods like PIN codes, QR codes, or proximity cards. This feature enhances document security and minimises the risk of sensitive information falling into the wrong hands.
Toner Savings
The solution includes Toner Savings features that optimise toner usage without compromising print quality. Through advanced algorithms, it adjusts toner density for different document types, such as draft prints or internal documents. This optimization reduces toner consumption, extends toner cartridge life, and reduces printing costs up to 70% while maintaining high-quality prints.
Device Control
Our Enterprise Print Management Solution offers comprehensive Device Control capabilities to manage and monitor printing devices across the organisation. Administrators can centrally configure and enforce print policies, including restricting colour printing, enforcing duplex printing, and setting print quotas. Device Control ensures consistent printing practices, optimises resource usage, and minimises waste.
Mobile Release
With Mobile Release functionality, our technology enables users to securely release their print jobs from mobile devices. Employees can conveniently print documents from their smartphones, tablets, or laptops while connected to the corporate network. This feature enhances flexibility, productivity, and supports a mobile-friendly work environment.
Document Archiving
Our Enterprise Print Management Solution includes Document Archiving capabilities as an optional add-on, allowing organisations to store and retrieve printed documents electronically. It eliminates the need for physical filing and enables quick and easy document retrieval when needed. This feature enhances document management, reduces paper clutter, and improves efficiency in document handling.
Green Environment Initiatives
We are committed to environmental sustainability. The solution includes Green Environment initiatives to promote eco-friendly printing practices. It encourages duplex printing by default, facilitates the use of recycled paper, and supports responsible printing behaviours. These initiatives reduce paper waste, minimise energy consumption, and contribute to a greener and more sustainable environment.
Enhanced Security
Enterprise Print Management Solution prioritises security to protect sensitive information. It provides secure print release mechanisms, user authentication, and access control to prevent unauthorised access to documents. By ensuring only authorised users can release and access print jobs, the solution minimises the risk of data breaches and maintains document confidentiality.
Benefits of Enterprise Print Management Solutions
Cost Savings
Enterprise Print Management Solution delivers significant cost savings through various means. Toner Savings features optimise toner usage, reducing consumable costs. Print policies, such as duplex printing and print quotas, minimise waste and decrease overall printing expenses. The solution also helps organisations consolidate print resources and optimise device usage, resulting in cost efficiency saving about 70% of your regular printing expenses.
Improved Efficiency and Productivity
By streamlining print workflows and providing mobile release capabilities, the Enterprise Print Management Solution enhances productivity and workflow efficiency. Users can conveniently print documents from their mobile devices, reducing time spent locating printers. Centralised print policies and monitoring ensure consistent and optimised printing practices, leading to enhanced employee efficiency.
Enhanced Security and Compliance
Our Enterprise Print Management Solution enhances document security and supports compliance with data protection regulations. Secure Release mechanisms, user authentication, and access control features prevent unauthorised access to sensitive documents, reducing the risk of data breaches and ensuring compliance with privacy regulations.
Environmental Sustainability
Through Green Environment initiatives, we promote responsible printing practices, reducing paper waste, and minimising energy consumption. By defaulting to duplex printing and facilitating the use of recycled paper, organisations can contribute to a greener environment and align with sustainability goals.
Streamlined Document Management
The Document Archiving feature eliminates the need for physical document filing and enables efficient electronic document storage and retrieval. This streamlines document management processes, enhances organisation, and reduces reliance on physical storage spaces.
Frequently asked questions
Absolutely, and in some cases even more than 70%. We will conduct a thorough assessment of your current printing devices, copy and printing expenses, service agreements, and consumables usage. Based on this, we will provide you with a customised solution that includes projected costs and more.
That’s exactly what we specialise in. Our software and document solutions can provide you with a breakdown of costs at the individual user, department, or office level. By using options like follow-me printing or pull print, you can also reduce expenses related to wasted prints and paper usage.
In conclusion
The Enterprise Print Management Solution offers a comprehensive suite of features to optimise printing operations within large organisations. From Secure Release and Toner Savings to Device Control, Mobile Release, Document Archiving, Green Environment initiatives, and enhanced Security, the solution enhances efficiency, security, sustainability, and cost savings. By implementing our EPMS Solution, organisations can streamline their printing workflows, improve productivity, ensure document security, promote environmental responsibility, and achieve a more efficient and sustainable printing environment.
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